Top 10 Best Receipt Scanner & Organizer – Reviews

This guide is here so you can find the right one for you as well. If you don’t organize your receipts, you’ll risk missing out on deductions and end up paying more in taxes. Or worse yet, you’ll be in serious trouble if you get audited and can’t back up your numbers with good records.

You’ll be able to rest easy and feel good about being organized when you scan your receipts using one of these scanners.

Fujitsu ScanSnap IX500 – Best Seller for a Reason

You can use either a PC or a Mac with this scanner and it also seamlessly integrates with cloud services like Dropbox, Google Drive, OneDrive, Evernote, Google Docs, and Salesforce.

You can even scan to the ScanSnap Connect App (IOS – Android) and access your scanned receipts and documents on your phone or tablet. Automatically syncing between your computer and mobile device is also possible.

If you want your scanner to be able to do more than just scan receipts, the Fujitsu ScanSnap IX500 has you covered. It can handle documents, photos, business cards, and more. You’re even able to scan documents larger than a typical sheet of office paper.

As of this writing, the over 700 Amazon reviewers have given it a 4.7-star average, with the majority of those reviews being perfect 5-stars. Buyers describe it as a well-designed workhorse that quickly and easily gets the job done.

The accuracy of the OCR is another point of praise, a factor that can be really important when scanning receipts to organize and track your finances.

NeatDesk Desktop Scanner – Promise But Potentially Problematic

This scanner is available for both PC and Mac, but it’s important to note that the NeatDesk application has not been updated and you may run into some major challenges when using it with newer operating systems.

Although the scanner itself works well, the issues with the computer application are concerning. This is the problem pointed to in the many 1-star reviews the scanner has received on Amazon.

Epson Workforce ES500W – Good Value From a Trusted Brand

You can also wirelessly scan right to your smartphone or tablet. OCR software is included with this scanner, so you can turn your receipts into searchable and editable data in a spreadsheet.

One downside to this scanner is that its wireless functionality is on the slow side. If you’re looking for maximum efficiency, you’ll be better served by connecting with a cable. If you don’t mind a few extra seconds of wait time, the wireless functionality is good enough.

Doxie GO – Perfectly Portable Receipt Scanning

You might think that the small size means it can’t do all that much but you’d be surprised.

This can scan just as well as other larger, more complicated scanners. You don’t even need a computer to use the Doxie GO. Your scans are sent to the Doxie app and can also be sent to services like Dropbox, OneNote, Evernote, and iCloud Drive or applications on your computer.

Up to 4000 pages can also be stored right in the scanner’s SD card memory so if you scan some receipts when you are out and about, you can wait until you have WiFi available before syncing the scans with your devices.

OCR is included as well, so all the data from your receipts will be searchable and easy to add to your financial spreadsheets.

Fujitsu ScanSnap S1300I – A More Affordable Scanner from Fujitsu

There is OCR functionality so your data can be searchable. Scanning receipts is particularly easy thanks to the ScanSnap Receipt software. This helps you easily export your receipt data to a CSV file to help you in the tax filing process

You can connect this to your computer in either a wired or wireless manner. This scanner works with both PC and Mac. You can also scan to the cloud using services like Dropbox and Evernote. Or you can use the ScanSnap app on your smartphone, tablet, or Kindle.

NeatReceipts Premium Portable Mobile Scanner – Best Budget Option

This scanner is great for just scanning all of your receipts but there is a lot of value in the receipt organizing software available as well.

This is a subscription service with a monthly or annual fee, although you can try it free for a few months at first. The subscription fees are surprisingly affordable.

You get access to a number of helpful features that can simplify your financial organization processes, like the ability to create expense reports, upload directly to QuickBooks and tax accounting software, and the ability to share receipt data with others.

This scanner is compatible with both PC and Mac computers, though some users report that it does not work well with the latest versions of iOS.

Vupoint ST470 – Receipt Magic

This scanner has a rechargeable lithium ion battery and it will last around 400 scans on a single charge.

Another feature that makes this scanner attractive is the ability to save your scans to a microSD card. It comes with an 8GB microSD card and an adapter. You can fit up to 5,000 files on this card.

This scanner really keeps things simple and only lets you save your scans as PDFs or JPEGs. It does feature OCR functionality, though, so your PDFs will be searchable and editable.

To view your files and transfer them to your computer, you can connect the scanner with a USB cable or you can just use the microSD card to access your files on another device.

Epson Workforce DS-30 – A Portable Budget Option From Leading Brand

All the text you scan will be searchable and editable, as your PDFs use OCR to turn your receipt scan into usable data. This lets you easily add it to an Excel file or upload it to programs like QuickBooks and tax preparation software.

Like all scanners of this type, calibration is required for successful scanning and this can sometimes be a bit finicky. It does come with special sheets to use for calibration and cleaning.

Dust can cause problems with the scan working well and creating accurate OCR renderings but the the cleaning sheet should prevent any problems.

For best results, you may need to play around with the software settings as the settings out-of-the-box don’t have super high resolution. This can interfere with accurate OCR.

Brother DS-720D – Good Scanning, Great Software

This is another relatively small and portable scanner but it is a bit bigger than some other options. It does not have a battery but needs to be powered via USB cable. It works with Windows, Mac, and Linux operating systems.

You have a number of options for where to send your scans. You can send them to be saved on your local machine or you can send them by email or FTP to another location. You can also send scans directly to be printed.

Using Your Smartphone Camera

These days, we all use our smartphones for about everything.

There are a number of apps available for both iOS and Android that let you use your phone as a kind of scanner. With iOS 11, this scanner-like functionality is even built right into the Notes app.

None of them work quite as well as a standalone scanner but they may get the job done well enough for your needs.

It is definitely a more time-intensive process and it can be a hassle, especially when you want to scan several receipts at once.

Another downside with using your smartphone as a scanner is the lack of OCR functionality in most apps. If you want to be able to add your receipt data to a spreadsheet for your financial records or tax preparation, you’ll be much better served with a scanner.

Buyer’s Guide & FAQ

What is the best receipt organizer software?

There are a lot of different methods for organizing receipts. In the pre-digital days, it was common for people to just use envelopes or even shoe-boxes to store receipts.

Today, there is software and apps to help you organize all of your digital clutter. One of the best options plays on this old way or storage. The software Shoeboxed is one of the best ways to keep all of your receipts organized.

A lot of these scanners also come with software that can help you organize your receipts. The Fujitsu ScanSnap software is really good. The Neat software is also excellent. The receipt management that comes bundled with the Brother DS-270D is another good option.

Is there a better receipt scanner app on IOS or Android?

There are several apps for both iOS and Android but none of them are better than a standalone scanner. You just can’t get the same level of quality. It’s also a much more time-intensive process to scan.

Most scanning apps don’t have the best OCR functionality, if they have it at all.

Which receipt scanners are compatible with QuickBooks?

Many of these scanners allow you to directly import your receipt data to QuickBooks. Scanners that work really well with integrated QuickBooks access are the Fujitsu ScanSnap IX500 and the NeatReceipts Premium Portable Mobile Scanner.

Even with the ones that don’t, though, it’s pretty easy to import OCR-rendered data to QuickBooks.

Which is best for Mac?

Most of the scanners on this list will work with Mac. In some cases, like with the NeatDesk Desktop Scanner, there are two separate versions of the scanner, one for PC and one for Mac.

The best one for Mac on this list is the Fujitsu ScanSnap IX500. In some cases, like with the Vupoint ST470, the scanner itself will work with Mac but the OCR software will not.

What is OCR (text recognition)?

With PDF files or word documents, you can typically search by word or number to quickly and easily find something you’re looking for. When you scan a document and receipt, you may be able to input that same search functionality with the help of OCR.

Without OCR, the information on your receipt is just treated like an image. OCR stands for Optical Character Recognition. It goes through and turns the image of your receipt into letters and numbers.

This can be really helpful, especially for organizational purposes and for searching your content later. For receipts, specifically, OCR makes it easy to import all of your receipt data into a spreadsheet for things like tax preparation.

A receipt scanner really made my record keeping and tax prep go much more smoothly. I know it really gives me peace of mind knowing that my records are organized so I’ll be prepared if I’m ever audited.

When buying a receipt scanner, it’s important to consider whether the scanner is compatible with programs you use, its size and whether or not it is portable, and how easy it is to use.

For me, I like a scanner that is versatile and can do more than just scan receipts.

Have you ever scanned your receipts? Do you have any tips for keeping your receipts organized?

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